Ratified April 30, 1992 Amended February 1997

ARTICLE I – IDENTIFICATION

SECTION 1: Name
The name of the organization shall be Tulsa Equal Employment Opportunity Coordinators Association (hereinafter referred to as “the Association”).

ARTICLE II – PURPOSE

SECTION 1: The Purpose of the Association Shall be as Follows:
(a)
To provide opportunities for conferences, cooperative research and exchange information among members;
(b)
To create and promote both internally and externally a better understanding of the rules and regulations and the efforts to create equal employment opportunity.

ARTICLE III – MEMBERSHIP

SECTION 1: Classes of Membership
(a)
Regular Members. Persons responsibly engaged in the implementation of equal employment opportunity, affirmative action and/or personnel related functions shall be eligible for regular membership.
(1)
Regular membership carries with it the right to attend all regular and special meetings of the association, vote in all matters of business brought before the regular membership, and to hold all elective and appointive offices as set forth in Article VI of the By-Laws.
(2)
Annual dues, set forth in Section 2 of this article, must be paid in order to be considered a regular member in good standing.
(b)
Associate Members. Consultants and advisors who engaged in providing information on EEO and Affirmation Action, and students currently enrolled in courses or special training directly related to the human resources function shall be eligible for associate Membership.
(1)
Associate members shall refrain from soliciting business during any association function. Members who fail to abide by these By-Laws will be subject to termination according to Section 3 of this article.
(2)
Associate members shall be nonvoting and non elective office holding.
(c)
Honorary Members. Any person contributing to the betterment of the conditions in employment through direct or indirect involvement with affirmative action efforts may be elected to Honorary Membership of the Association by a simple majority vote of the regular members attending any quorum meeting of Association.
(1)
Each year at least one Honorary Member may be elected.
(2)
Honorary membership shall be nonvoting, and non-elective office holding.
(3)
Honorary memberships shall continue for the life of the elected Honorary Members, or until their removal in accordance with the provisions in Section 3 of this Article.
(4)
Honorary membership status shall provide annual membership dues only.
(d)
Special Members. Special, nonvoting, and non-elective office holding memberships shall annual be granted to the head of each local, area, are district office of the various governmental compliance agencies with whom the regular members of the Association deal in conducting their equal employment opportunity and affirmation action duties.
(1)
“Compliance Agency” shall be defined as any administrative body empowered to promulgate regulations, conduct investigations and/or affirmative action at a National, State, County, or Local Level.
SECTION 2: Application for Membership.
Individuals seeking regular membership in the Association must make application on a form provided for such by the Membership Committee. Any member of the Association may present the names of interested persons to any officer of the Association or submit names to the membership during the regular monthly meeting
provided for in Section I of Article IV.
SECTION 3: Suspension and Termination of Membership
Any membership in the Association may be terminated for good cause.
(a)
A member may be suspended from the exercise of the rights of membership between meetings by a unanimous vote of the Executive Committee, provided, however, that said suspension must be ratified by a vote of termination of membership conducted at the next regularly scheduled meeting of the Association, Failure of a motion to terminate membership shall automatically void a related suspension of the same membership.
(b)
Termination of Membership in the Association must be approved by a two-thirds (2/3) vote of the regular members attending a regular or special meeting of the Association, except as provided in (C) of this Section.
(c)
Regular Membership in the Association shall be terminated automatically for nonpayment of annual dues provided for in Section 4 of this Article.
SECTION 4: Annual Dues
Annual dues shall be collected from the Regular Members to provide for the ongoing expenses of the Association.
(a)
Annual dues shall become due and payable on October 1st of each year.
(b)
The amount of the annual dues shall be determined by recommendation of the Executive Committee subject to a majority vote of the Regular Members attending any regular or special meeting of the Association.
(c)
The membership shall be notified of any pending change in the amount of annual dues at least two (2) weeks prior to its taking effect.
(d)
Membership dues for any application for Regular Membership received after February shall be one-half (1/2) of the current dues.

ARTICLE IV – MEETINGS

SECTION 1: Regular Meetings
Regular meetings shall be held the first Wednesday of each month
at such times and places as shall be designated by the Executive Committee.
(a)
Regular meetings may be canceled or rescheduled by the Executive Committee.
(b)
In the event of inclement weather the President shall be authorized to postpone the meeting pending a vote of the Executive Committee on whether to cancel or reschedule.
(c)
Meetings shall be held monthly from September through May. Regular monthly meetings will not typically be held during June, July and August.
SECTION 2: Special Meetings
Special meetings of the Association may be called by the Executive Committee in addition to the regular meetings specified in Section I of this article to conduct business of the Association.
(a)
A motion to call a Special Meeting shall require approval of majority of the Executive Committee.
(b)
No more than two (2) Special Meetings of the Association may be called in any one year.
SECTION 3: Notice of Meetings
A notice of all meetings shall be sent to all members at least five working days prior to the meeting.
SECTION 4: Quorum
A minimum of fifteen (15) regular members must be present at a
meeting to constitute a quorum.

ARTICLE V – ELECTIONS

SECTION 1: Procedure for Officers and Executive Committee
Election of Officers and Executive Committee Members shall be conducted at the April meeting in accordance with the following procedures:
(a)
At the February meeting each year, the incumbent President shall appoint a Nominating Committee no less than three (3) Regular Members of the Association.
(1)
The Nominating Committee shall prepare and submit to the President a slate of nominees for the office to be filled.
(2)
The Nominating Committee shall submit its slate at least two weeks prior to the April meeting.
(b)
The President shall distribute to the membership the Nominating Committee’s slate of Candidates at least five (5) working days prior to the April regular meeting.
(1)
Additional nominations may be made from the floor by a Regular Member at the April Regular Meeting.
(c)
The new officers will assume their duties effective October 1st.

ARTICLE VI – OFFICERS

SECTION 1: Number
The officers of the Association, who shall be elected except as otherwise specified in Section 1 of Article VIII, shall be the President, a Vice President of Programs, a Vice President of Membership, a Secretary, a Treasurer, a Communications Coordinator and a Special Events Coordinator. Officers shall rank in the order named.
SECTION 2: Qualifications
All candidates for office must be regular members of the Association in good standing at the time of nomination or appointment.
SECTION 3: Term of Office
All elected Officers shall assume their duties on October 1st, and shall hold office for one year there from or until his/her death, resignation or removal from membership as provided in Section 3 of Article III.
(a)
No person elected as President shall be eligible to serve for more than two consecutive terms.
SECTION 4: Duties and Responsibilities.
The duties of the elected officers of the Association are to be as follows:
(a)
The President shall preside at all meetings of the Association and the Executive Committee.
(1)
He/She shall have general charge and supervision of the affairs and business of the Association.
(2)
The President shall cast votes only as a tie-breaker in meetings of the Executive Committee.
(3)
The President is authorized to spend up to a maximum of $25 without the Specific authorization of the Executive Committee.
(b)
A Vice President may, at the request of the President, or in the absence or disability of the President, perform any of the duties of the President, and shall have such other and perform such other duties as the Executive Committee or the President may determine.
(1)
The Vice President of Programs shall chair the Program Committee.
(2)
The Vice President of Membership shall chair the Membership Committee.
(a)
It shall be the responsibility for the outgoing Vice President of Membership to mail membership renewal invoices to all current Regular Members during the month of September.
(c)
The Secretary shall be responsible for the preparation of a record of the proceedings of all meetings of the Executive Committee and any other business meetings of the of the Association.
(1)
The Secretary shall also perform such other duties as the President may determine.
(d)
The Treasurer shall be responsible for the financial affairs of the Association.
(1)
This responsibility shall include financial reports to the Executive Committee and arrangements for an annual examination and audit of the accounts of the Association.
(2)
He/She shall also perform such other duties as the President may determine.
(e)
The Communications Coordinator shall be responsible for the design and printing of the organizational newsletter sent to all members.
(f)
The Special Events Coordinator shall be responsible for coordination of the organization’s participation in any event, whether internal to the organization or a community relations event, as well as any event deemed necessary by the Executive Committee.

ARTICLE VII – EXECUTIVE COMMITTEE

SECTION 1: Purpose
The Executive Committee shall conduct the business of the Association between all Regular and Special Meetings of the Association.
SECTION 2: Membership
The Executive Committee shall consist of the elected Officers of the Association as set forth in Section 1 of Article VI and the immediate Past President.
(a)
In addition, the President shall be authorized to appoint up to four (4) members from the Membership of the Association.
SECTION 3: Qualifications
All members of the of the Executive Committee must be members of the Association in good standing.
SECTION 4: Terms of Office
(a)
Each elected Officer shall serve on the Executive Committee concurrently with his/her elected term office.
(b)
The immediate Past President shall serve on the Executive Committee during the first term of his/her elected successor.
(c)
All appointed members of the Executive Committee shall assume office immediately upon appointment and shall serve for the duration of the term of the incumbent elected Officers, or until his/her death, resignation, or termination from membership as provided for in Section 3 of Article III.
(1)
Non-elected Executive Committee members may not be appointed to serve more than two (2) consecutive terms.
SECTION 5: Quorum
The President and a majority of the other members of the Executive Committee shall constitute a quorum for the transaction of business.
(a)
The act of a majority of the members of the Executive Committee attending a quorum meeting shall be the act of the Executive Committee.
SECTION 6: Vacancies
Any vacancy on the Executive Committee, including elected Officers, shall be filled for the unexpired term by a simple majority vote of the
Executive Committee.

ARTICLE VIII – COMMITTEE

SECTION 1: Standing Committees
The following standing committees shall exist:
(a)
The Program Committee which shall consist of the Vice President of Programs and as many additional members as he/she deems necessary.
(1)
The committee shall arrange such programs as in its judgment will be informative and useful to the membership and may incur such reasonable expenses as the Executive Committee may approve.
(2)
This committee shall be chaired by the Vice President of Programs.
(b)
The Membership Committee which shall consist of the Vice President of Membership and as many additional members as he/she deems necessary.
(1)
The committee shall be responsible for development and implementation of programs to identify and contact prospective members to solicit their membership and participation in the Association.
(2)
The committee shall annually submit the name of at least one candidate for Honorary Membership to the Executive Committee, if deemed appropriate.
(3)
The committee shall be authorized, with Executive Committee approval, to incur such reasonable expenses and those additional duties as might be assigned to it by the Executive Committee.
(4)
This committee shall be chaired by the Vice President of Membership.
(c)
The Nominating Committee shall be comprised of at least three regular members of the Association as set forth in Section 1: (a:) of Article V.
(1)
The duties of the committee shall be set forth in Section 1: (1) and (2) of Article V.
(2)
The chair of the Nominating Committee shall be appointed by the President.
(d)
Other standing committees may be created by the Executive Committee as it may deem necessary from time to time.
SECTION 2: Other Committees
Other committees may be created by the President as he/she deems necessary.
(a)
These committees shall exist for a limited time as designated by the President.
(b)
The chair of each committee shall be appointed by the President.
(c)
The committees may incur such reasonable expenses as may be necessary to accomplish their purpose and objectives and as authorized by the Executive Committee.

ARTICLE IX – PARLIAMENTARY PROCEDURES

SECTION 1: Roberts Rules of Order, Revised
All meetings of the Association and the Executive Committee shall be governed by Robert’s Rules of Order, Revised, unless otherwise specified in these by-laws.

ARTICLE X – AMENDMENTS OF BY-LAWS

SECTION 1: Procedure
These by-laws may be amended by a vote of the Regular Members attending a meeting of the Association, Provided the proposed amendment(s) have been published and distributed to all members at least two (2) weeks prior to the meeting.